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Senior Administrative Assistant (22234)

Company: Cerebral Staffing, LLC
Location: Moline
Posted on: March 28, 2020

Job Description:

Join Cerebral Staffing LLC as a full-time SENIOR ADMINISTRATIVE ASSISTANT on-site at John Deere in Moline, IL. Qualified candidates MUST have strong administrative skills, an Associate's Degree in Business or related field, strong attention to detail, and experience ordering supplies and assisting with technology.Hours: Daytime, M-FHourly Rate of Pay: $18.00 per hour plus paid over-timeBenefits: 401K, optional health/vision/dental, PTO and Paid HolidaysGeneral Description:This position will focus on creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. To be successful in this role, the ideal candidate should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. A positive attitude, willingness to positively accept and incorporate change, knowledge in file management and organization software tools would be beneficial. Successful candidates will be resourceful and attentive to detail. Ultimately, should ensure the smooth running of the office and help to improve day-to-day operation.Responsibilities include serving as the main point of contact for the following:--- Office Maintenance--- Mail--- Ordering Supplies--- Equipment (assistance with new cell phones, printers, laptops, etc.)--- Initiate and complete PMACs--- Purchase Orders and Payment of Invoices--- Errands, as needed--- Schedule meetings and appointments for Director and Direct Reports (i.e., Strategic planning sessions, Marketing Community of Practice, John Deere Foundation Board Meetings, department meetings, etc.).--- Lead coordinator for logistics associated with the meetings above (i.e., IT support, refreshments, etc.)--- Maintain the office condition and arrange necessary repairs, including new hardware, paper, stationery, etc.--- Organize office operations and procedures.--- Coordinate with IT department on all office equipment--- Support Manager, Accounting on John Deere Foundation Accounting including:--- Administer the purchasing process for the John Deere Historic Site including PO creation, invoice receipt/payment, and check cutting/distribution--- Work with the John Deere Foundation to process and cut checks as needed for grant activity--- Support Manager, Global Employee Volunteerism on processing of Dollars for Doers and Matching Gift payments.--- Greet visitors at the security desk and provide general support to visitors (i.e., work with IT to obtain wi-fi password for guests, identify open work spaces for guests to sit, show them where office supplies are located, etc.)--- Assist in the onboarding process for new hires--- Address employee queries regarding office management issues (e.g. stationery, hardware, promotional products, etc.)--- Make travel arrangements, including visa applications--- Assist with expense reports for Director and Direct Reports.--- Plan in-house and/or off-site activities, like department meetings, Foundation Board meetings, parties, celebrations and conferences--- Community Events Site - load all community events into the sharepoint site--- Community - coordinate staff attendance at community events and maintain a list of all employees serving on non-profit boards in the Quad Cities--- Gifts In-Kind - maintain inventory lists and order gifts as appropriate.Requirements--- Ability to independently perform a full range of Administrative Support duties of moderate to highly confidential in nature and complete tasks with minimal supervision is required.--- Proven experience as an Office manager, Front office manager or Administrative assistant--- Knowledge of office administrator responsibilities, systems and procedures--- Expert skills and proficient in MS Office (MS Excel, MS Word, MS PPT, SharePoint and MS Outlook, in particular)--- Hands on experience with office machines (e.g. fax machines and printers)--- Familiarity with email scheduling tools, like Outlook, Doodle, etc.--- Excellent time management skills and ability to multi-task and prioritize work--- Attention to detail and problem solving skills--- Excellent written and verbal communication skills--- Strong organizational and planning skills in a fast-paced environment--- A creative mind with an ability to suggest improvements--- 2-4 year degree is highly preferred.--- Must have excellent communication skills PM20 PI119331288

Keywords: Cerebral Staffing, LLC, Moline , Senior Administrative Assistant (22234), Accounting, Auditing , Moline, Illinois

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