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Administrative Assistant

Company: Kelly Services
Location: Moline
Posted on: October 7, 2019

Job Description:

Administrative Assistant- Moline, IL

Kelly Services is currently recruiting for a full-time Administrative Assistant position for our client, one of the world's leading equipment and manufacturing companies, at its location in Moline, IL.

Pay rate: $24.12/hour

Schedule: Monday-Friday from 8:00am to 4:30pm but may have to flex to cover meetings

Primary Responsibilities and Duties:

  • Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.)

  • Researches, resolves and responds to inquiries/concerns from internal and/or external customers

  • Escalates complex issues for resolution as appropriate

  • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources to complete reports and special projects and/or provide timely information to various customers

  • Distributes information as appropriate to department members or internal/external customers

  • May perform analysis of data and resolve discrepancies following prescribed procedures

  • Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others

  • May develop and maintain more complex web sites with the assistance of basic web-publishing software applications

  • Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages

  • May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed

  • May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution

  • Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf

    Required Skills, Knowledge & Relevant Work Experience:

    • High school diploma or equivalent

    • Proficient in MS Office Suite (Work, Excel, PowerPoint)

    • Previous customer service experience

    • Ability to multitask

      Term of Assignment:

      • November 4th, 2019 through May 10th, 2020, with the possibility of extension

        Important information:

        This position is recruited for by a remote Kelly office, not your local Kelly branch. Please submit your resume to be considered for this position. If you have questions about the opening, you may contact the recruiter for this position at Kelly--?As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping

        you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ

        each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.About Kelly--At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a

        leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable

        a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety

        of workstyles, skill levels, and industries around the world.

        Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,

        individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

Keywords: Kelly Services, Moline , Administrative Assistant, Administration, Clerical , Moline, Illinois

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