Assistant Finance Director
Company: City of Moline
Location: Moline
Posted on: May 1, 2025
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Job Description:
Assistant Finance Director
Make sure to apply quickly in order to maximise your chances of
being considered for an interview Read the complete job description
below.
Application Deadline: Monday, May 12, 2025, at 5:00 p.m.
Hours: Monday - Friday, 8:00 a.m. - 4:30 p.m.
Pay Range: $49.6440 - $71.9837 Hourly / $103,259.52 - $149,726.10
Annually
(Starting salary is dependent on skills and experience.)
Interviews for this position will be conducted on Wednesday, May
21, 2025. Selected candidates will be contacted directly to
schedule their interview.
Who Are We?
The City of Moline is a welcoming, hardworking community located
along the Mississippi River in the heart of the Quad Cities. With a
population of just over 42,000, Moline offers the perfect mix of
small-town feel and big-city convenience.
As a full-service city, we're here to provide great services,
support local growth, and make Moline a great place to live, work,
and visit. We're proud of our team and the work we do to keep our
city running smoothly.
When you join the City of Moline, you become part of a group that
values making a difference in the community. We're all about doing
good work and helping each other succeed.
How You'll Contribute
As the Assistant Finance Director, you'll manage and coordinate all
areas of the department's operations in support of policies, goals
and objectives established by the Finance Director. This role
includes technical accounting and fiscal management tasks as well
as oversight of day-to-day departmental accounting operations,
including the General Ledger, Accounts Payable, Accounts
Receivable, Budget, Payroll, Purchasing, Internal Control, Cash
Receipts, Treasury Management, Fixed Assets, Utility Billing,
Customer Service, State/Federal Grant Compliance and the Annual
Audit.
Essential Duties
Prepares monthly and annual financial statements for the City
Council and Department Directors; assists with various financial
reports required by the City, State of Illinois, and Federal
Government.
Coordinates the preparation, reconciliation, and presentation of
the City's annual three-year budget, including internal review
materials, Council presentations, budget amendments, and the final
published budget submitted to GFOA for consideration of the
"Distinguished Budget Award."
Updates and maintains budget data in the City's financial software,
ensuring all funds are balanced and monitored throughout the year,
updates and rolls forward the adopted budget and any
amendments.
Oversees the annual audit process, including preparation of
year-end financial statements, internal audit work papers, SEFA,
GASB entries, "Look Back," and other required schedules; ensures
timely submission of the Annual Comprehensive Financial Report
(ACFR) to GFOA for consideration of the "Certificate of Achievement
for Excellence in Financial Reporting" and other grant-related
filings such as GATA and IDHS reports; closes the fiscal year and
rolls forward audited balances.
Manages compliance and reporting for all Federal and State grants,
including preparation of the SEFA and adherence to Single Audit
requirements.
Coordinates timely payments for the City's outstanding debt and
supports cash management, including investing idle funds and
authorizing wire or ACH transactions.
Oversees accounting for Police and Fire Pension funds, ensuring
accurate and timely filings.
Directly supervises three Managers, the Accounting Specialist, and
the Finance Business Analyst, ensuring accuracy, completeness, and
cross-training across accounting functions.
Assists in developing and maintaining written departmental
policies, procedures, and internal controls to ensure consistent
operations and compliance with accounting standards.
Conducts financial and cost analyses and monitors fiscal operations
for alignment with generally accepted accounting principles.
Directs financial recordkeeping activities including
purchasing/accounts payable, accounts receivable, and fixed
assets.
Communicates regularly with the Finance Director on all matters
impacting the financial management of City funds.
Performs other duties as assigned.
Knowledge, Skills, and Abilities
In-depth knowledge of GAAP, governmental accounting, budgeting,
auditing, treasury management, debt financing, and related laws and
regulations.
Proficient in Microsoft Office and financial software; experience
with COGNOS and Naviline preferred.
Strong analytical, problem-solving, and presentation skills with
the ability to interpret complex information and develop effective
solutions.
Skilled in supervising staff, managing labor agreements, and
maintaining confidentiality.
Excellent written and verbal communication; able to convey complex
topics clearly and respond to sensitive issues professionally.
Capable of handling multiple priorities and interpreting financial,
legal, and technical materials across various formats.
Education & Experience
A combination of education and experience equivalent to the
following:
Bachelor's degree or equivalent from an accredited college or
university in Accounting/Finance or Business Administration.
Minimum of seven (7) years of progressively responsible supervisory
experience in governmental accounting and municipal finance.
Licenses and Certifications
Valid Illinois Driver's License or equivalent.
Physical Demands and Work Environment
The physical demands described here are representative of those
that must be met to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions
This role involves a mix of physical activities, including
regularly talking and hearing and frequently sitting. You may
occasionally need to stand, walk and reach with hands and arms and
lift or move objects weighing up to 10 pounds. Visual requirements
include close, distance, peripheral, and color vision, along with
depth perception and the ability to adjust focus. Noise levels are
typically quiet.
Residency Requirement
Non-union employees shall live within a 20-mile radius from the
City's Emergency Center, located at 1630 8th Avenue in Moline,
within 1 year of hire.
EQUAL OPPORTUNITY EMPLOYER
Keywords: City of Moline, Moline , Assistant Finance Director, Executive , Moline, Illinois
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